By creating the infoMátrix.DMS industry solution, our goal was to develop a software that gathers all the essential data of the economic activity of a dealership or independent service in a single integrated system, protects the interests of the owners through the control of administrative steps, and effectively helps decision-makers by analyzing the accumulated data his work.
The solution expands the system's modules with capabilities required in the sector and includes modules specifically intended for the sector. A stand-alone module supports the trade of vehicles. In this, the entire business process and control system of the business can be followed. The Garage module is available for customer service tasks. In accordance with the needs of the sector, this was supplemented with standard books, recalls, breakage damage management, and exam alerts. Factory data connections have been established. Through these, the system can download standard times, importer business models, recall campaigns, and approval of warranty claims. You can forward the content of the repairs and the warranty claims to the importer. It integrates with the brand's exploded view parts finder application and electronic service book. The treatment of fracture damage is supported by the integration of Audatex. The Mother Management module supplements the distribution of vehicle parts with the management of item number changes and replacement items. Through the established factory data connections, you can receive the article master, delivery note, and forward supplier orders. Maintains contact with central material management if the factory requires this. The factory data connections were implemented for the Renault, Dacia, Ford, Fiat, Mazda, Mercedes, Volvo, Hyundai, Kia, Lada, Toyota, Citroën, Peugeot, DAF brands to the extent possible by the factories.
The Accountancy module of infoMátrix® provides up-to-date accounting processes and data retrieval options with simple, ledger number-based accounting and automatic accounting procedures. It fully fulfills the functions that comply with the legal obligations and, at the same time, ensures the management information data service that meets the needs of the given entrepreneur.
The accounting of traffic data is based on the data of the Financial module of infoMátrix®, built-in automations and checks ensure the consistency between the two modules. Most of the data recorded in the financial area (outgoing invoices, incoming invoices, bank, treasury) can be booked with automatic procedures using the detailed ledger-based parameterization system of business processes. All subsystems supporting business processes and the Financial module itself provide a variety of options for this.
In addition to accounting, farmers can create and use any code system that suits their own needs as a supplement to their accounting entries. The logic, format, and possible connection of the ledger application of each additional code to a code of another subsystem can be set.
Functions designed for the controlled reception of ledger submissions ensure that data can be easily received even from foreign systems.
In addition to the classic ledger lists (excerpt, cardboard), cost and calculation, matrix queries ensure the quick extraction of the necessary data for all managers and analysts. The results of all queries can be stored and further processed in different formats (printing, xls-, dbf-, txt export.). Each account of the ledger chart of accounts can be organized into collections, so lists that are more consolidated than the general ledger extract and can be easily interpreted even without accounting knowledge can be created.
With functions that support the quick retrieval of accounting items, even filtering by amount, individual receipts can be easily found, the place of origin of the data and the accounting process can be tracked. The necessary repairs can be made if you have the right permissions. A period can be closed at any time, ensuring the reproducibility of the submitted and evaluated data. Statements can be defined based on the data of the general ledger extract. Each user can easily create their different mandatory and internal tables (balance sheet, profit and loss, cost statements, post-calculation analysis tables) adapted to their unique environment. A frequent request is to create tables in a foreign language (in the presence of foreign ownership) with content different from the Hungarian reporting obligations. With the help of the aforementioned functionality, all such tasks can be solved quickly, and changes can be transferred easily.
In addition to the actual data, special accounting logs can be defined to store plan and base data, the data retrieval functions enable their comparison.
Farmers who also use account class 6 and 7 can perform their cost allocation tasks with the help of the Accountancy module. The process of cost allocation can be easily structured, several built-in algorithms help to specify and calculate the % allocation rates. The documents generated as a result of the division are stored in separate accounting journals, and the data retrieval functions can be used to control whether we want to view the results together with or without them.
The Finance module of infoMátrix® covers classic financial functions.
Any number and format of outgoing invoices with a logo can be created in accordance with the regulations of the Ministry of Finance Degree. It is capable of foreign currency invoicing, in any currency, with exchange rate records, or even by printing an invoice in a foreign language. One of the new features of our system is the option of issuing and receiving electronic invoices. In the case of incoming invoices, the system provides support for electronic invoice verification.
infoMátrix® also manages bank receipts and petty cash, keeping records based on forints and foreign currencies. For bank processing, a two-way connection can be used with the Internet or "office banking" applications, sending the item packages to be transferred and importing bank statements. In addition to these, due to the peculiarity of the integrated system, the so-called implements the connection with the professional subsystems (garage, warehouse, motor vehicle trade) through proforma invoices. Financial receipts appear in the general ledger immediately as unbooked items, thus ensuring a fast flow of data in the system.
In finance, documents are registered on the basis of a registration book (registration number). Partner current account correction can also be achieved using them between transfers. Additional functions of the module are the parts that prepare the VAT return and precisely handle delayed administration.
A function group specially designed for the controlling area is reconciliation management. Each conciliator can be understood as a product group or service or project for which the system collects costs and sales revenues. It provides the economic manager with up-to-date information on expected costs and revenue trends, creating a basis for corporate controlling. Based on the income and expenses, the system also calculates the margin, ensuring that the profit can also be demonstrated at elementary levels.
Financial lists are of prime importance in the program. They are available in endless variations to facilitate control and provide management with a comprehensive, transparent picture of the financial situation. In addition, the lists can be saved in a spreadsheet program in order to provide basic data for even broader analysis.
The financial module of infoMatrix.car realizes the connection with the professional modules of the garage, warehouse, and car trade at a high level. Each negotiator can be thought of as a car for which the system collects costs and sales revenue. It provides the economic manager with up-to-date information on expected costs and sales revenue per car, creating a basis for corporate controlling. Based on income and expenses, the system also performs a margin calculation, ensuring that the profit can be shown for each vehicle.
Financial lists are of prime importance in the program. They can be requested in endless variations, making the inspection easier, and they give the management a comprehensive, transparent picture of the financial situation of the various areas (garage, warehouse, locksmith shop, new and used car trade). In addition, the lists can be saved in a spreadsheet program in order to provide basic data for even broader analysis.
The Tangible asset module of infoMátrix® provides analytical records related to fixed assets, with many convenient, automatic functions. It also handles the settlement of high-value, low-value and long-term investments. The change in the value of the assets is realized based on the rights system expanded by the user, such as activation, calculation of depreciation according to plan, scrapping, sale of tangible assets, etc. When adding a fixed asset, the program performs the activation, and in the case of a low-value fixed asset, the depreciation calculation. Based on the ledger numbers and account information assigned to the legal titles, he prepares the ledger shipment.
The fact that the module works with tangible asset types and cost centers provides a structured record of tangible assets, which results in fast data recording, automatic depreciation calculation, and the preparation of precise ledger posting. The system calculates the depreciation with daily accuracy, based on the description key specified in the master data. The Tangible Assets module of infoMátrix® records and manages the residual value, changes in value according to the Accounting and Tax Act, and accessories related to fixed assets in a manner prescribed by law. In its lists, you can find the list of Tangible assets, broken down by low and high value, by cost center, and by residual value. It also prints the tangible asset card, ledger posting in abstract and detailed breakdowns.
The document management module enables the electronic storage, organization, labeling and retrieval of incoming documents and those created during the procedure. The documents can be linked to the administrative data stored in the system with the help of links, which greatly improves the efficiency of administration. Access to documents can be limited to different groups of operators, the activity with documents can be logged.
The storage of documents is format neutral: any data that exists in the form of a file can be stored. This can be, for example, an electronic mail, its attachment, text, table, image, sound, drawing. Results of scanners, camera content, voice recorder recording - all manageable data. The file manager receives the file and uploads it to the database. There is no need to save the file in the original location, because it is already downloaded from the database when viewing. You entrust the display of the downloaded file to the given machine: a program capable of displaying the format in question must be installed on it.
Documents can be typed to control access and the recording of additional data. This type of document can be, for example, a supplier's invoice, service provider contract, fire protection protocol, legal documents, customer complaints, etc.
Operator groups can be linked to document types to control access. Only members of the specified group can create, view, modify and delete certain types of documents. Other operators are not even aware of the document's existence.
Labels can be assigned to document types. These tags can be used to record additional (meta) data about documents. When retrieving documents, filtering can also be based on tags.
The label can also be a reference. In this case, the stored document can be linked directly to other data and documents stored in the system, such as a partner, invoice, contract, worksheet, repaired device. Storing documents can consume a lot of space in the database. The module can therefore be operated in a split way. In this case, the content of the documents can be stored on a different cost-effective device separate from the infoMátrix database.
The infoMátrix® Marketing and customer relationship (CRM) registration module can be used to record every single contact with the customer, their method, date, and subject. Future customers - about whom we hardly know anything yet - and our already known, old customers can be handled separately.
Accumulated data can be retrieved in many ways, missing or neglected customers can be detected. In order to make an accurate assessment of our known customers from a marketing point of view, the module collects the traffic data accumulated in the other modules of infoMátrix® and presents an easily comprehensible picture of the customer in question to the operator. Marketers can freely expand the range of data kept about the partner according to their own criteria, and they can classify this data into categories.
Partners can be organized into target groups. The data call-up lists of the general and sector-specific modules of the infoMátrix® (e.g. warehouse, trade, finance, etc.) can be used to create the target groups. The list of partners included in the results of the data retrieval can be transferred to the Marketing module, where a target group can be formed from it, and a new target group can be formed by logically combining (and/or/excluding) the membership of several target groups. With this method, marketers can find answers to their questions that change every day and can save the target group formed based on their decisions for later use. You can send an e-mail or text message to the members of the target group, or you can edit an address list for postal correspondence.
All of the company's employees participate in the maintenance of customer relations with their own well-done work. However, in many cases, the customer's problem is not solved by the person who contacted him, but by one or more colleagues. In order to ensure a smooth flow of information within the company, the tasks created in this way can be recorded in the infoMátrix® and issued to the employee assigned for execution, who can document the completion of the task. This task manager is not only suitable for managing tasks triggered by the client, but also for managing all tasks within the company. After the marketing module has been put into operation, the task manager appears in every infoMátrix® module so that employees working in individual areas can access it immediately and easily.
The tasks can be classified into types, the tasks of each type (e.g. DM letter campaign) can be retrieved. By setting the status of the tasks, the current status of each task can be monitored. Different dates can be attached to the task, such as task start date, deadline, task end date. The person responsible for the task can be recorded. The operator can issue a task to himself and it is also possible to transfer the task between operators. Text instructions, descriptions and sub-tasks can be recorded for the task. A significant part of the documents created in the active modules of infoMátrix® can be linked to the task as a reference. If a task is assigned, the administrator designated as responsible will be notified of the unaccepted task. Through the task manager, managers can send messages to other managers or to a group of managers.
By using the module, the shortcomings of traditional communication channels (words, messages, e-mails) can be eliminated, and forgotten and neglected tasks, whether internal or customer-related, will be fewer and discoverable.
The infoMátrix® contract registration module is suitable for the registration of the contracts concluded with the customers of the given company, in connection with which it is necessary to prepare outgoing invoices periodically, with permanent or performance-dependent invoice items.
Any number of categorized contract types can be created, which can be used to describe the invoicing properties, format, time schedules and participants and stakeholders of the customer contracts of the given company. In connection with a contract, several partners may be involved in invoicing (e.g. cost sharing), the items may arise regularly or be performance-based. The items to be invoiced based on performance can come from other modules of infoMátrix® or even from external sources by importing data. The fee items are based on infoMátrix®'s own list of services, so outbound invoices that are fully prepared for accounting are created. The infoMátrix® contract registration module is also suitable for registering planned contracts or price offers that have not yet been concluded. You can start the functions for importing the fulfillments, generate the regular due dates, and based on these, the proforma invoices or even the final outgoing invoices can be automatically prepared. Based on the categorization of contracts, infoMátrix® is able to transfer the proforma invoices created on the basis of contracts to another infoMátrix® system or even to another invoicing program.
The infoMátrix.car contract registration module also performs the invoicing tasks of the rental car activity. In addition to fixing the fixed monthly fees, it ensures the completeness and accuracy of the invoicing by transferring performance data based on mileage.
The infoMátrix® warehousing and material management module supports the user in carrying out stock registration and material management tasks. It provides the generally expected revenue, sales, order registration and inventory functions. The module manages several warehouses and it is possible to mark the location of the materials and components in the stock within the warehouse. When printing every receipt that modifies the stock, a receipt suitable for a quick stock check containing the location codes (shelf number) is created, creating the possibility of a continuous check. The slightest difference between the actual and the registered warehouse inventory is revealed very quickly. The inventory support functions guide the operator through the inventory process in detail. The module records stocks at a weighted average price. An important feature of the module is the possibility of subsequently modifying incorrectly recorded income receipts, which the module allows until the end of a period. After the corrective modification, the stock value and the purchase value of the sold goods (The infoMátrix® warehousing and material management module supports the user in performing stock registration and material management tasks. It provides the generally expected revenue, sales, order registration and inventory functions The module manages several warehouses and it is possible to mark the location of the materials and components in the stock within the warehouse. When printing each receipt that modifies the stock, a receipt suitable for quick inventory control containing location codes (shelf numbers) is created, creating the possibility of continuous tracking. The actual and registered warehouse the smallest deviation in the inventory is thus revealed very quickly. The inventory support functions guide the operator through the inventory process in detail. The module records the inventory at a weighted average price. An important ability to subsequently modify incorrectly recorded income receipts option, which the module allows until the end of a period. After the corrective change, it recalculates the inventory value and the cost of goods sold (CoGS). It supports the value reconciliation of receipts and vendor invoices in two ways. It is able to generate an unreceived incoming invoice from the receipt, which is part of the invoice verification process. In addition, it is possible to view the differences in the amounts of the warehouse receipts and the incoming invoices related to them in a list, and you can even initiate corrections from here. If the user performs this check before the monthly closing, the deviation of the inventory value that can be detected by the general ledger and obtained from warehouse analytics can be minimized on a monthly basis as well. One of the main strengths of the warehouse module is dynamic material management. Determining the minimum stock (safety stock and expected loss) is also possible manually, but it can also be calculated automatically. When generating the outgoing order, the program can take into account the confirmed incoming orders, the safety stock, the expected loss and the delivery conditions. Of course, when the goods arrive, it is connected to the outgoing order, so it also records the supplier's backlogs. When using the program, a wide variety of reports and statistics can be requested based on the data entered into the database. The turnover reports are suitable for informing the owner and showing the performance of the employees involved in commercial work. In addition to filtering out erroneously entered master data, the sorting of articles function is suitable for material management grouping of articles (good sales, winter sales, less sales, etc.) and even classifying them as unused. The monitoring of idle stocks has been given an important role because it significantly affects the efficiency of the commercial process. Depending on the brand representation, it may be necessary to establish some level of data connection with foreign systems. The following three cases occur most often:
As in the other modules of infoMatrix®, we have placed a lot of emphasis on the wide range of rights that can be set. With the help of warehouse legal concepts, customized operations can be precisely set up, from very loose organizations (based on a relationship of trust) to companies with very strict management regulations.
With our infomatrix.car solution, several selling prices can be created for the parts. These prices are properly applied during warranty, internal and paid worksheet settlements. When selling over the counter, it is also possible to use a price type depending on the customer. Different pricing principles can be assigned to different price types. A discount depending on partner, partner group, article and article group can also be set. The amount of the discount can be displayed on the invoice. In addition, a package discount can be given, and even a contract price can be used. The manager can also enter an incoming order during the sale, if the customer requests a product that cannot be delivered due to a lack of stock. The program is able to confirm the incoming order and require a cashier's deposit. Of course, additional tasks related to the reservation (notifications, notices) can also be administered. Incoming orders can also be recorded on the worksheet. In this case, the program does not allow you to close the worksheet until the order is unordered. In this way, the parts ordered for the worktop cannot remain in the warehouse. Changes to the content of incoming orders (release of reservation, release of article, etc.) are logged by the system, so it is always possible to find out who is responsible in the event of a customer complaint related to an order. Changing the article number often causes problems for brand representatives. If the importer sends a successor to the ordered article, the program automatically replaces it in the incoming order as well. Of course, both the predecessor and successor items can be in stock at the same time, as this can be important due to compatibility and price difference. The system not only knows the predecessor-successor relationship, it also handles article number replacement.
The infoMátrix® service module helps the user to record the repair and maintenance activities carried out in his company.
The module can be used to record material consumption, working time and subcontractor performance related to a repair. Here you can calculate the draft of the costs for those who bear the costs of the repair and initiate their invoicing within the financial module. Here, the generated value can be analyzed later in a detailed breakdown, and the history of repairs can be viewed.
Module support covers the design phase before the repair starts. Upcoming cases of regular maintenance and the subjects of manufacturer recalls can be detected. A quick, accurate cost estimate of the content of the repair can be prepared with repair packages. A price quote can be issued from the estimate, the content of which can be transferred all the way to the invoice. Mechanic capacities can be planned by keeping a reservation calendar.
When ordering a repair, the module helps to record the conditions of acceptance with an interface that can be used on a mobile device. Automatic alerts warn of factors affecting the order. The ordering of missing parts, the tying of received parts in stock, the registration and pricing of used parts are integrated with the warehouse module. The work of the mechanics can be logged with a barcode-controlled stamp function, and the value they produce can be determined based on factory or own standard books. The status and forwarding of the work issued to the subcontractor can be tracked here.
The incurred costs can be shared between several cost bearers. In addition to the customer, these can be the manufacturer of the repaired device due to their warranty obligation, certain business branches of our company or even additional customers with invoices. The module calculates the share charged to each cost bearer at the individually controllable price and with discounts.
The module supports the repair of breakage damages settled on the basis of the insurance contract with special functions. In the period before the start of the repair, the status of the necessary permits, inspections and restrictions can be registered. Prices and discounts may depend on the insurance company. By calculating and indicating the division of the damage, the module simplifies administration with the injured party and the insurer.
The module can be expanded with data provider functions and administrative rules according to the manufacturers' specifications.
The value generated by improvement activities can be analyzed according to many aspects. Analytical statements necessary for accounting, payroll or controlling are available.
The detection of upcoming repairs is based on the creation of deadlines and mileage limits for the devices. Multiple limits can be associated with a device, they can be time or mileage based. Assets whose due dates are approaching can be collected. Mass notification of device owners can be mechanized.
The contents of manufacturer recalls can be recorded together with the list of affected devices. When making a reservation or placing an order, the operator receives an automatic alert about the involvement of the device. The performed forced repairs can be logged and listed for the manufacturer.
Before the repair, a detailed price quote can be prepared for the costs of the repair. The module supports joint work related to the compilation of the price quote, which requires the cooperation of the installer, the storekeeper and the employee, with organizational functions. The offer may include alternative repair solutions with different costs. An offer previously compiled in the warehouse can be used during a service offer. The compilation of the content of the offer is made more efficient by packages that can be assembled from parts and standard items. These packages can be customized or list-based and may depend on the type of device. The content of the offer can be transferred to an order, from where it will be sent to the invoice - thereby ensuring that the offered price is maintained.
The planning of the time of the repair is based on keeping a reservation of the capacities. It is possible to plan the capacity of workers, installers, commonly used special tools and spare parts. A reservation can bind several capacities, in any time range. The calendar shows the difference between the mechanics' actual work and the plans, so that conflict situations can be recognized and dealt with in a timely manner. The content of the calendar can be individually customized so that the operator can narrow it down to the capacities entrusted to him.
You can start recording the content of the order on your mobile, next to the device. The device and the customer can then be identified, the status of the device, its contents and the work to be performed can be recorded. Based on the recorded data, the creation of the order can be completed on the desktop. When placing an order, based on the nature of the device, the customer and the nature of the costs, automatic alerts warn the employee if there is a circumstance affecting the acceptance of the order or its content.
The order can also be placed without receiving the device. This fact can be properly documented on the order and the subsequent delivery and acceptance of the device can be recorded separately. Related repairs can be grouped into actions on the order. The related cost items can be described for each operation. These can be parts items, standard items, transferred services, rental fees for equipment given in exchange for the repair time.
The management of spare parts is realized through the integration of the warehouse module. The warehouse module takes care of the procurement, stocking, and listing of the spare parts listed on the order. The service module ensures that when invoicing, the parts to be invoiced for the operations match the parts listed from the warehouse. Spare parts items can also be created in an event-tracking manner: without prior recording, during invoicing, based on the results of warehouse listings.
Norm books can be created to manage norm items. The content of these standard books can be dictated by the manufacturer or freely edited. In the case of the manufacturer's standard books, the module can be expanded with a data connection if the manufacturer allows this. The free standard book items can be hourly, unit-priced or officially fixed prices. The real time required for the mechanics' work can be logged. This can be controlled manually or with a barcode scanner. Several mechanics can work on a job at the same time, but a mechanic can only spend time on one job at a time. During standardization, the accumulated real time usage can be viewed and compared with the standardized time allocated for invoicing. The standardized time can be divided between several mechanics, creating the basis for sales revenue-dependent variable wage calculations.
The module supports the recording of repairs carried out with the involvement of the subcontractor, from the order to the handover to the post-calculation. If the order involves handing over the device, the handover can be registered. If the repair of an installed component is the subject of the order, the order can be logged. In the case of unfinished subcontract items, the module prevents incomplete invoicing. By filing the subcontractor's account in the financial module, the profit from the transfer of the service can be analyzed item by item, as a subcontractor.
The cost of the replacement device provided for the duration of the repair can be included as a rental fee item in the operation. In cooperation with the commercial module, the tools intended for exchange can be separated, and the documents creating the lease relationship can be prepared. Without handing over the device, the module prevents incomplete invoicing. After delivery, the rental costs can be included in the operation.
If painting is also done during the repair, the module can accommodate the meaning of the paint mixing machines. In such a case, the list of materials used can be extensive. It is possible to group these items and represent them as a single item on the invoice.
During the repair, the loss of some of the materials used per repair is so small that it is not economical to record them by item. The invoicing of these costs is supported by the module with an automatically formed, calculated line of items. However, warehouse exceptions were recorded by mechanic. The module supports the control of the ratio of the actual cost incurred and the income achieved through automation with analytical functions.
Several cost bearers can be assigned to the operation, and the ratio of cost sharing can be regulated. Cost bearers may have individual prices, hourly rates, and discounts, based on which the percentage charged to them is calculated. From a single order, the operations can be invoiced separately or combined to the individual cost bearers, independently of each other.
If the expense bearer is a branch of our business whose activity is supported by an independent module, the costs are automatically included in the records of the other module after the approval of the party charged.
The module supports the warranty settlement with the manufacturer as a cost bearer with general or, in the case of manufacturer specifications, manufacturer-dependent functions. Warranty claims that have not yet been submitted to the manufacturer, submitted and approved warranty claims can be registered in the general procedure. Unapproved warranty claims can be reclassified as own costs. In case of manufacturer specifications, the module can be expanded with the resulting data receiving, classification and data reporting functions. This may include receiving the factory standard book, integrating the basket of the parts search program, receiving factory recalls or real-time verification, receiving factory packages, receiving classification data, submitting a warranty claim, and downloading approvals.
If requested by the customer, it is possible to postpone the invoicing of the orders and invoice them later in a single, consolidated invoice.
The repair of breakage damages is often preceded by lengthy administration if the costs are settled on the basis of an insurance contract. Thanks to the integration of Audatex, the contents of the damage calculation can be transferred from the website to the worksheet without manual data recording. The module helps with this by registering the status of the claims record, the supplementary examination, the legal basis, the financier's and the client's power of attorney. The factors of the insurance contract that influence the claims settlement, the obsolescence calculated by the insurer for each component, the limit of repairability, the classification of economic total loss can be recorded. During the repair, the prices, hourly rates, and discounts are determined not by the injured person, but by the insurance company. The settlement after the repair is aided by the details displayed on the invoice, which includes the amounts to be paid by the injured party and the insurance company. When invoicing based on the data prepared by the module, the financial module can automatically allocate the amounts expected from the injured party and the insurance company to a separate current account.
The system supports the entire process of the sale of motor vehicles - from the quotation to the post-calculation.
Technical and commercial parameters can be stored in the type palette of the represented brands. Based on the list of equipment installed at the factory and which can be ordered at a surcharge, colors, upholstery, and the rules for their integration, a price offer can be compiled with the built-in vehicle configurator.
A production order can be created based on an offer or with a new configuration, and its status can be tracked until the vehicle is delivered.
It is possible to prove that the vehicle that has arrived has been taken into stock and that it has been relocated.
The purchase of used vehicles can be recorded together with their equipment and accessories, with details suitable for automatic differential VAT calculation, and with template-based contract preparation. A separate function supports the regular official administration of vehicles withdrawn from circulation.
From the list of new and used vehicles that can be freely sold, sellers can start the process of managing the sale by concluding a contract. The possibility of a temporary reservation helps to coordinate between salespeople.
During the sale, the elements of the negotiation can be detailed: the accessories installed afterwards, the discounts applied, the purchased vehicle taken into account. The mandatory liability insurance and the sale of Casco insurance can also be recorded for the transaction, based on which the mandatory independent multiple agent report can be extracted from the system. In the course of administration, they can initiate the issuance of advance, reservation and final invoices. by submitting a proforma to the financial module. In the case of vehicles sold through the intermediary of the financier, details of the financing can be provided. The program addresses the contracts and invoices to the appropriate person according to the financing. The sales process ends with the template-based preparation of the contract and the confirmation of possession.
The post-calculation of the vehicle is supported by the module with a separate, automated, but also manually editable settlement for each vehicle. All items included in the vehicle's margin appear in this settlement. Thanks to the integration between the modules, the supplier and customer invoices filed in the financial module, the open worksheets in the service module, and the direct exceptions made for this vehicle in the warehouse module all appear automatically in the settlement. Based on the content of the settlement, the program can automatically calculate partial summaries and balances, the calculation formula of which can be individually controlled. With the balances, the listing functions of the program can be expanded, thus the program can be completely adapted to the principles of in-house commission calculation and controlling. Both plan and actual data can be displayed in the accounting, and their differences can also be displayed in the balances.
The fleet management module of infoMátrix® is capable of analytical registration and economic operation of various types of vehicle fleet, such as:
The analytical record of the motor vehicles covers all essential constant and variable parameters, and by taking advantage of the integration, we can get an accurate picture of the fleet's technical condition, economic utilization or operating costs at any time by collating the technical and economic documents and processes. Based on the administrative register, we can get an accurate picture of the vehicle's characteristics, as well as the quantity and possible storage location of accessories (winter-summer tires, fuel card, roof rack, etc.). If necessary, the various security identification data of the vehicles (key number, radio code, etc.) and contract parameters essential for insurance administration become available at any time. It is analytically recorded when the vehicle was given and received, what condition it was in, and under which contract in the case of an external party. The exact knowledge of the technical condition can be followed either by linking the internal activity item by item in the case of using your own service, or by recording the technical content of external repair and spare parts invoices. Vehicle command and maintenance can be planned and tracked by reviewing the entire service life history. The spare parts and repair costs of vehicles of the same type become comparable. The organic connection with the financial and accounting module ensures the individual and group post-calculation of vehicles, from amortization, through repair costs, to settlement of possible damages and fuel. If necessary, the module prepares the invoices arising from the contracts. It can analytically show, manage and book incomes and expenses, as well as the profitability of the activity or maintenance costs per vehicle and organizational unit.
The infoMátrix® DMS system has factory interfaces for several brands, the number and functionality of which is constantly expanding. The currently available factory interfaces per brand are as follows:
Renault
Ford
Toyota
PSA
Volvo
Fiat
Mazda
Hyundai
Suzuki
Mercedes